The writing of equipment lists is probably the most challenging and time consuming tasks in the whole process of opening your future spa. This stage includes two parts: Firstly, writing a list with all the things, from furniture to operating supplies, that you will need for your spa. Second, you also need to think about the technical considerations that are required for the spa equipment to function.
In this article, we will be discussing some of the best practices and tips that you need to keep in mind when elaborating your equipment list, that is your furniture, fixtures and equipment (F,F & E) lists.
La elaboración de las listas de equipo es probablemente la tarea más difícil y la que más tiempo le tomará dentro del proceso de apertura de su futuro spa. Esta etapa incluye dos partes. En primer lugar, la redacción de una lista con todas las cosas, desde muebles hasta suministros operativos, que va a necesitar para su spa. En segundo lugar, usted también necesita pensar en las consideraciones técnicas requeridas para que los equipos de spa funcionen.
En este artículo, vamos a discutir algunas de las mejores prácticas y consejos que usted necesita tener en cuenta cuando elabore su lista de equipo, que no es otra cosa que sus listas de mobiliario, instalaciones y equipos (F, F & E lists por sus siglas en inglés) o listados de equipamiento.
Saving time and money
If you are a spa manager or spa therapist, have you ever experienced the problem where you have wanted to connect your facial steamer but found that there were not enough sockets in your treatment room? If you are a spa receptionist, have you ever encountered a situation where there was no preparation room near the reception so that you could serve your guests a glass of water or a cold towel while they are waiting for their therapist?
All those of us who have worked in a spa have definitely come across some operational aspect that was not considered and wondered why on earth did they not think about this! It would have been great to have been involved since the beginning!
It is very important that you think carefully about everything that your spa would need in order to operate optimally. If you do this phase in the right way you will be saving time and money in the long-run.
Creating your lists
When working on your equipment and supplies lists, the most effective way to make sure that you do not miss anything is to separate your requirements into the following four sections:
- Furniture – This list will include all the operational furniture you will need in order to operate your spa. Examples of this would include treatment beds, manicure tables and chairs, reception desk, therapist chairs, etc.
- Equipment – Here, you need to include any equipment you will need in the spa (e.g. a sauna, a steam room, a bathtub). We recommend you to speak to the spa equipment provider so that they can better advise you on all the intricacies of their equipment
- Operating supplies and equipment – In this list, you should place all the supplies you will need in the day-to-day operations of your spa. For example, towel heaters, fridge, facial steamers, disposable amenities (e.g. underwears, cotton pads, spatulas), glasses, tea cups, etc.
- Linen and uniforms – This list will include all the towels, bed sheets, robes, and related items that you will need in order to run your spa. You could also enter the uniform requirements for your staff depending on the manning guide you would have created during the feasibility study of your spa.
Additional actions
Once you have all your items added into each of the four lists mentioned above, you need to take the following actions:
- Write a list of recommended suppliers
- Get in touch with each of the suppliers to get quotations and specifications (for example: different treatment bed sizes and types)
- Choose the supplier that meets all your expectations
- And most importantly, look into potential lead times for each piece of equipment. Would they need to bring the equipment from another country? Are they any customs clearance issues that one needs to investigate into?
- Organise the delivery dates of the different items according to your critical path planning. For example, it makes no sense to deliver your linen if you do not have a place to store them.
Technical and design requirements
While implementing your equipment and minor operating supplies’ lists, it is extremely important to make sure that you have taken into consideration any technical requirements (for example, electrical) of your spa. It is also crucial to consider if any equipment you have ordered has any special requirements in terms of design. Keep in mind that it is not always easy to make last minute changes to the design.
Ahorro de tiempo y dinero
Si usted es un gerente o un terapeuta de spa, ¿Se ha enfrentado alguna vez al problema de haber querido conectar el vaporizador facial y darse cuenta que no habían suficientes enchufes en su cabina de tratamiento? Si usted es una recepcionista de un spa, ¿Se ha visto alguna vez en la situación de no tener cerca de usted una sala de preparación de la cual ofrecer a sus clientes un vaso de agua o una toalla fría mientras esperan por su terapeuta?
Todos aquellos que hemos trabajado en un spa nos hemos encontrado con algún aspecto operativo que no fue considerado. ¡Cómo fue que no se pensó en esto! ¡Tal vez hubiera sido bueno haber estado involucrado desde el principio!
Es muy importante que usted piense cuidadosamente acerca de todo lo que el spa se necesita para que este pueda funcionar bien. Si usted desarrolla esta fase de forma correcta, estará ahorrando tiempo y dinero en el largo plazo.
Creación de sus listas
Cuando se trabaja en las listas de equipo y suministros, la forma más eficaz para asegurarse de que no deja de lado nada consiste en separar sus necesidades en las siguentes cuatro secciones:
- Mobiliario – Esta lista incluirá todos los muebles operativos que usted necesita para que su spa funcione. Algunos ejemplos de esto incluyen camas de tratamiento, mesas de manicura y sillas, estanterías, taburetes de los terapeutas, etc.
- Equipo – Aquí debe incluir todo el equipo que usted necesitará en el spa (por ejemplo, una sauna, un baño turco, una bañera). Le recomendamos que hable con el proveedor de equipos de spa para que pueda asesorarle mejor acerca de todas las complejidades de sus equipos.
- Suministros operacionales y equipo – En esta lista se deben colocar todos los materiales que son necesarios para las operaciones diarias de su spa. Por ejemplo, calentadores de toallas, nevera, vapores faciales, suministros desechables (como tangas desechables, almohadillas de algodón y espátulas), vasos, tazas de té, etc.
- Ropa de cama y uniformes – Esta lista incluye todas las toallas, sábanas, batas y artículos relacionados que se necesitan para hacer funcionar su spa. También puede agregar en esta lista los requisitos de uniformes para su personal de acuerdo con el planning de número de personal que usted haya creado durante el estudio de factibilidad de su spa.
Acciones adicionales
Una vez que usted haya dispuesto todos estos elementos en cada una de las listas que se han mencionado antes, es necesario tomar las siguientes medidas:
- Escriba una lista de proveedores recomendados.
- Póngase en contacto con cada uno de los proveedores para obtener precios y especificaciones (por ejemplo, distintos tipos y tamaños de camas para tratamiento).
- Elija el proveedor que cumpla con todas sus expectativas.
- Y lo más importante, estudie los posibles plazos para cada pieza del equipo. ¿Será necesario traer el equipo desde otro país? ¿Existen consideraciones de aduana que se necesitan tomar en cuenta?
- Organice las fechas de entrega de los diferentes elementos de acuerdo con la planificación de su camino crítico. Por ejemplo, no tiene sentido que le entreguen su ropa de cama si usted no tiene un lugar para almacenarla.
Requisitos técnicos y diseño
Mientras implementa sus listas de equipamiento y suministros, es muy importante que usted se haya asegurado de haber tomado en consideración los requisitos técnicos (por ejemplo, electricidad) de su spa. También es fundamental tener en cuenta si algún equipo que ha pedido tiene algún requisito especial en términos de diseño. Tenga en cuenta que no siempre es fácil hacer cambios de última hora en el diseño.
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